The monthly price on the website is rarely the amount you pay in year one. Here is how restaurant POS pricing is actually structured, and how to compare two quotes properly.
For a single outlet in India, cloud restaurant POS software generally runs between ₹1,000 and ₹10,000 per month. Simple billing apps sit below that. Enterprise platforms aimed at chains and franchises sit above it, often with a one-time implementation fee on top.
That range is wide because vendors price on different units. Before comparing any two quotes, convert both to the same thing: total rupees paid in the first twelve months, including every device you will actually run.
Five cost components make up almost every restaurant POS quote in India.
The headline number. Ask explicitly whether it is per outlet or per terminal — this single distinction can double your cost when you add a captain tablet or a second billing counter.
Menu upload, staff training, and configuration. Some vendors include it, some charge for it, and some make it mandatory. Ask whether you can do it yourself.
Terminals, cash drawers, KOT printers, and scanners. A browser-based POS can avoid this entirely if you already own a tablet or laptop.
SMS or WhatsApp charges for sending bills and updates to customers. Usually small, but confirm whether it is included or billed separately.
If you collect UPI or cards through the POS, the gateway takes its standard cut. This is charged by the gateway, not the POS vendor, but it belongs in your total.
A worked example for a single restaurant running two devices — one billing counter and one captain tablet. The numbers below are illustrative, but the structure is what matters: apply it to any quote you receive.
Quote A — ₹1,500/device/month
2 devices × 12 months
+ setup fee
one-time
+ bundled hardware
one-time
Year one total
The same restaurant on per-outlet pricing with no setup fee and no hardware purchase pays the subscription only — which is why the pricing unit matters more than the headline rate.
Priced per outlet, not per device. No setup fee, no mandatory hardware, no annual lock-in — plans start at ₹399/month excluding GST, with roughly 17% off if you choose annual billing. Every plan includes GST invoicing, the Kitchen Display, offline mode, and reporting.
See all plans →Cloud restaurant POS software in India typically costs between ₹1,000 and ₹10,000 per month per outlet, depending on features and outlet size. Billing-only apps sit below that range, and enterprise or franchise systems sit well above it. Orderix starts at ₹399/month excluding GST, with a 14-day free trial.
Free tiers exist, but they are usually limited to basic billing without kitchen workflow, GST reporting, or data export, and they often monetise through payment processing or hardware. For a working restaurant, a low monthly fee with no lock-in is usually cheaper than a free plan you outgrow in a month. Orderix offers a 14-day free trial rather than a permanently limited free tier.
Most of the variation comes from four things: whether pricing is per device or per outlet, whether hardware is bundled, whether there is a one-time setup or onboarding fee, and whether the quote assumes an annual prepayment. Two systems with the same monthly headline can differ by tens of thousands in year one.
Start monthly until your staff have actually adopted the system — usually one to two months. Annual prepayment is worth it only after that, and only if the discount is meaningful. Orderix offers roughly 17% off on annual billing, but the monthly plan has no lock-in.
Check for setup or training fees, per-terminal charges, SMS or WhatsApp credits, payment gateway commissions, and hardware. Orderix runs on devices you already own and prices per outlet; payment collection through Razorpay carries the gateway's own standard transaction charges.
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